AI Invoice & Collections
The problem
Unpaid invoices pile up. Follow-up happens late or not at all because someone has to manually track and send reminders across dozens of open accounts.
What we build
We build AI collections systems that monitor outstanding invoices, trigger personalized follow-up sequences over SMS and email, and escalate overdue accounts — without a human touching it.
Business impact
Faster collections, fewer write-offs, and zero time spent on manual follow-up. Your team steps in only when judgment is required.
Frequently Asked Questions
How long does this take to build?
6–8 weeks. Collections systems are straightforward once we have access to your invoicing data. We connect to your existing billing tool — QuickBooks, ServiceTitan, or similar — and build the follow-up engine on top.
Does this replace our billing software?
No. It sits on top of your existing invoicing system and monitors the data. You keep using whatever you use to issue invoices — we handle what happens after.
What if a customer disputes an invoice?
The system flags disputes immediately and routes them to a team member. Automated follow-up pauses on that account until it's resolved. No customer gets chased while a dispute is open.
What do we need to have in place before starting?
A digital invoicing system — even basic accounting software works. We need to be able to read invoice status and outstanding balances programmatically.
System Overview
Typical Engagement